So, you’re about to plan a meeting and need to agree on a time. Often, in such a situation, people say, “Let me know what time works best for you.”
It’s a polite and thoughtful statement, but it sounds a bit overused—especially in casual or semi-formal settings.
Luckily, there are plenty of other ways to express the same idea. Choosing the right option depends on how formal or informal the situation is.
This guide will introduce you to 20 different ways to say, “Let me know what time works for you.” Plus, you’ll get explanations for each phrase, helping you decide when and where to use them.
Key Takeaways
- The sentence “Let me know what time works best for you” is helpful, but it may not sound very assertive.
- For formal situations, you can use a more confident option like, “Let me know your availability”
- In informal settings, it sounds better to say, “You call the shots—what time should we do this?” to keep things casual and friendly.
The aim is to choose a sentence that shows you’re open to adjustments and aware that the proposed time might not suit their schedule.
For some situations, it’s better to pose it as a question. While for some other situations, just imply that they should call the shot.
We have up to 20 different options in the list below. Each one allows you to ask about potential conflicts without assuming they’ll be available at your suggested time.
Best Alternatives for “Let Me Know What Time Works Best For You”
- Let me know your availability.
- What time would be convenient for you?
- Pick a time, and I’ll make it work.
- Whenever you’re ready, just let me know.
- I’ll work around your schedule—what’s good for you?
- Please tell me a time that suits you.
- When would be a good time for you?
- Share your preferred time with me.
- Let me know when you’re free.
- What time fits your schedule?
- Tell me when you’re available.
- Let me know your most convenient time.
- What time would you like to meet?
- Just let me know what time works!
- Give me a heads-up on when you’re free.
- I’m flexible—let me know what works for you.
- You call the shots—what time should we do this?
- When is a good time for you?
- Let me know when you’re good to go.
- Shoot me a time that works.
The sentences listed above are thoughtful and considerate. Each of them help you express your hope that the proposed timing works while inviting other suggestions from the person.
The best option for you depends on the situation and the tone you want to convey.
In the sections below, we break down what each statement means and the situations where it’s most suitable.
1. Let me know your availability
“Let me know your availability” is a polite and professional way to ask someone for their most convenient time to meet with them or set a meeting.
So it’s a clearer and more confident statement than “let me know what time works best for you.”
A time that works best for someone when scheduling a meeting is the same thing as a time they will be available for that meeting.
So both statements are similar and can be swapped.
2. What time would be convenient for you?
Another semi-formal way you can ask for someone’s availability for a meeting or engagement is to say “what time would be convenient for you?”
First of all, this is a question. So it will prompt them to provide a direct answer of the time and date.
Also, using the word “convenient” instead of “work best for you” makes your request more specific. It shows you care about the timing of the meeting and ensuring it suits their schedule as well.
3. Pick a time, and I’ll make it work
If you want to maintain a confident tone as someone who knows what they are doing, you can tell them to “pick a time and you’ll make it work” instead of asking them “what time works best for you?”
The solid thing about this substitute is how firm it makes you sound. It shows you have things in control and you’re already giving a hint of competence.
QUICK TIP:
- “Pick a time and I’ll make it work” is a fantastic option to use when you want to set a time for meeting with a potential employer. The statement reeks competence.
4. Whenever you’re ready, just let me know
The statement “Whenever you’re ready, just let me know” sounds more casual. So it’s an ideal informal alternative to “let me know what time works best for you.”
We recommend using this replacement when talking with friends or colleagues. It’s better to sound more relaxed and friendly in such situations.
5. I’ll work around your schedule—what’s good for you?
Sometimes, you want to assure them that their convenient time will be your convenient time. But you also want them to provide an exact time you can hold on to.
In such a case, it’s better to say “I’ll work around your schedule, what’s good for you?” instead of just asking them to let you know what time works best.
The latter sounds lazy and generic.
Meanwhile, this alternative statement has an element of informality. So consider that factor when using it.
6. Please tell me a time that suits you
You can also creatively ask the person about a time that suits them.
“Suits you” means something is right for someone, or it makes them look more attractive.
But the focus here is on being “right” for them. Someone can have 12pm as a time that works best for them but it doesn’t necessarily suit them.
So it’s better to phrase it this way if you want a genuine answer as to the time they will prefer the engagement or meeting to hold.
7. When would be a good time for you?
Posing the request as a clear, direct question is also helpful. So instead of starting with “let me know…” begin your statement with “When would be ….”
That way, they are required to provide an exact “when” which involves the day, date and time.
8. Share your preferred time with me
People’s preferences differ. This is especially true when it comes to scheduling convenient times for different things.
If you’re truly concerned about adjusting yourself to suit the person’s convenient time, then you can ask them to “share their preferred time” with you.
In this case, they now understand that you are willing to work with whatever time they tell you.
9. Let me know when you’re free
You can keep the request short and simple by saying “let me know when you’re free.”
This alternative sentence is best for situations where the engagement involved is not just meeting. It could be going out with the person, having a video call, going live on Instagram or Tiktok, or even playing iMessage games.
The goal is to get them to tell you what time they will be free, usually for leisure related activities.
10. What time fits your schedule?
The statement “what time fits your schedule” is a paraphrased version of “let me know what time works best for you” so both statements share a lot of similarities.
You will be grammatically correct by swapping these two expressions because they mean the same thing and can help you achieve the same result.
However, “what time fits your schedule” sounds more professional so it’s best reserved for a formal conversation. For example, an email.
11. Tell me when you’re available
It sounds more immediate when you say “tell me when you’re available.”
So you can use this statement instead of “let me know what time works best for you” especially when it’s a matter of urgency.
12. Let me know your most convenient time
The phrase “most convenient” is a superlative adjective in English. Using it makes your sentence more specific about the person’s freest time for the proposed meeting.
Apart from that factor, there’s nothing really different between it and the original expression, “let me know what time works best for you.”
You can use both interchangeably without any issues.
13. What time would you like to meet?
Another interesting way you can ask for someone’s availability is to say, “What time would you like to meet?”
This question would prompt them to provide a detailed time that is convenient for them.
Due to the use of the term “meet,” this suggestion is limited to scenarios where you have to physically meet the person. But it could be for any purpose, formal or otherwise.
14. Just let me know what time works!
For a more semi-formal alternative to “let me know what time works best for you,” use the expression “just let me know what time works”
People often use this phrase in business and academic settings to schedule meetings or appointments.
Just like the original statement, this one also sounds more polite, formal, and professional.
15. Give me a heads-up on when you’re free
Giving someone a heads-up is an idiom which means giving an advance warning of something.
In this context, we won’t consider it a “warning,” rather a prior notice about when the person would be free to meet with you.
In other words, you can say “give me a heads-up on when you’re free” if you want the person to provide you a date and time that is convenient for them but they don’t have to do it immediately.
The catch is that, even if they tell you the time later, it should be prior to the actual date they prefer for the meeting.
16. I’m flexible—let me know what works for you
You can even ask about their availability in a different style. Start by saying you’re flexible so that they have an understanding that you’re easy to work with.
You then proceed to request for the time that works for them.
That way, the person is comfortable to give you whatever time genuinely sits well with them.
This is one of the most polite ways you can ask for a time that works best for someone.
17. You call the shots—what time should we do this?
In informal settings, it sounds better to say, “You call the shots—what time should we do this?”
The tone is friendly and interesting. So it’s the kind of thing you can say to keep the conversation going in a lively manner.
When you even ask “what time should we do this?” it allows them to have a say in the conversation.
18. When is a good time for you?
You can keep the request short and simple by asking “When is a good time for you?”
It’s a direct question. And you can use it in both formal and informal situations.
19. Let me know when you’re good to go
“Good to go” is another casual way to say someone is ready for something.
In this case, you’re asking them to tell you what time they are ready for whatever the engagement is.
So it’s a more friendly alternative to the statement “let me know what time works best for you.”
20. Shoot me a time that works
Asking someone to “shoot you something” is an English language idiom that has nothing to do with guns.
It means you want them to tell you something. It may surprise you but you’re willing to work with it.
So you can use this statement if you aren’t necessarily interested in their most convenient time, but you simply want the person to throw out a suggested ideal time for the meeting.
Closing Remarks
Coming up with an alternative to “let me know what time works best for you” is simple.
Just consider whether the conversation is formal or informal, then choose a phrase from the suggestions above that matches the tone.
I hope this guide has been useful!
